Study progress and administration
Passing a year
To pass your year you have to complete and have linked at least 60 ECTS and pass all obligatory courses and other requirements foreseen for the specific year of studies. For details consult the requirements of your program of studies.
Because the system does not count your credits automatically, you need to link (indicate) the course you will make use of. Consult the section on linking for that.
Once you have linked your courses, ask the office through USOS to verify and to advance you to the next year. The request to verify and advance to the next year is called to “deliver your program for check-up”.
In case you do not fulfill the requirements to pass a year, read the sections below on conditionally passing or not passing / repeating a year.
Delivering my program for check-up
What is it?
It essentially means that you ask the WISP office to formally verify your study progress. This request is made through USOSweb.
How to do it?
In the section below on Linking there is a guide on linking that also explains how to deliver your program for check-up.
When to deliver my program for check-up?
At the end of the year: In case you have no retake exams, July 15th, In case you have retakes, the deadline is September 22nd.
Why does it exist?
As you complete elective courses, OGUN’s and / or specialization courses you can choose, the administration does not know which of these you would like to use to pass a given year. After you indicate which courses you would like to use during a given year (through “linking” –see above), we can count your credits and make you advance to the next year of studies. Delivering the program for check-up essentially is your request to us to do this.
Linking is the procedure by which you indicate to make use of the credits of an elective, specialization, language or OGUN course you completed. Courses can be linked to a specific year of study, and in that way you make use of the credits of that course to pass the year you linked it to. Linking is obligatory.
Why does it exist?
Often students do more courses than is needed to pass a year and so they have surplus credits. To pass a year no more than 60 credits are needed however, and through linking you choose which credits/courses to use to complete a year.
Should I care about it?
Yes, for different reasons:
- Without linking courses to a year, you will lack credits to pass the year. Note that linking is part of each student’s formal obligations (Rules of study of the University of Warsaw, paragraph 28, point 3)
- By linking courses to a year, you have some influence on your Grade Point Average (GPA). Your GPA is calculated based on the courses that are linked, so if you have surplus credits and link the courses with the highest grades and leave the courses with the lowest grades unlinked, your GPA will be better.
- If you have surplus credits, you can take a lower course load during a later year, and pass that year by making use of the surplus credits you gathered earlier. For example, if you have 12 surplus credits at the end of a year, then the next year if you do only 48 credits you can still pass it by adding the 12 surplus credits from before. This is particularly useful if you go on exchange/ Erasmus or for when you are finishing your Master’s. If you do not unlink courses with extra credits within one week after the end of the exam session during which you obtained the last grade needed for completing the current year, the office will unlink from the surplus courses randomly. Courses linked only to the program could be linked to one of subsequent years.
What happens if I do not link?
Technically you can then not complete your year, which without further action would result in no longer being a student. To prevent such severe consequences, the office at random will link courses and try to get to 60 credits. Note that after this is done, no corrections can be made, and so you lose your possibility of choosing which courses to link.
What happens if I link too much?
You should have linked 60 credits to a year, not more. Sometimes it is impossible to link precisely 60, so you must link 61 or 62 credits, but you must try to get as close to 60 as possible. If you link simply too much, for instance 65 or 71, then the office will at random unlink some courses to get as close to 60 as possible.
When to link?
Before you deliver your program for check-up, see below. In practice that means:
If you have no retakes, till July 15th.
If you do have retakes, till September 22nd.
How to link?
See the manual on linking.
How to do it?
See the manual on linking, page 3.
USOS is the University’s main administrative system for courses and grades. It contains information about courses, about schedules and is the place were grades are administered. The USOS system is also used for course registrations, and to keep track of tuition fee administration. All students at the University receive an account where all information will be in one place.